Version 5 | 6/7/23
Last Reviewed | 6/7/23
The University of Illinois Foundation (“Foundation”, “we”, “us” or “our”), as the official fundraising and private gift-receiving organization for the Board of Trustees of the University of Illinois and its three universities at Urbana-Champaign, Chicago and Springfield (collectively, the “University”), is committed to respecting and protecting the privacy expectations and obligations to its students, alumni, families, faculty, staff, volunteers, and donors, otherwise known as members of the Foundation’s community, or the “Community”.
Processing the personal data of members of our Community is necessary for the legitimate interests pursued by the University and Foundation, including maintaining relationships with alumni and friends of the University, providing services to alumni and friends of the University, and offering the Community a tailored opportunity to support the University of Illinois in the specific ways that are or may be most important to the Community.
COLLECTION, USE, AND SHARING OF INFORMATION
Collection of information is limited to publicly available sources, correspondence, and constituent relationships, including information from donor engagement and fundraising activities. Information gathered is used in pursuit of the institutional mission and goals of the University of Illinois Foundation, University of Illinois Alumni Association (UIAA) and the University of Illinois and its programs. This information may be shared with University of Illinois development, the UIAA, University administration, affiliated organizations, authorized users, and third-party contractual partners such as vendors for data services or marketing purposes.
The Foundation processes the following general categories of Personal Information:
|Education - UI System||Maintain Alumni record|
|Education - Non-UI||Maintain donor/prospect record|
|Contact Information||Communicate, engage, solicit, and steward alumni, donors, and prospective donors|
|Constituent||Collect demographics and other details to maintain Alumni record|
|Events||Engage alumni, donors, and prospective donors; managing UIF Board and Donor Relations|
|Marketing and Communications||Communicate, engage, solicit, and steward alumni, donors, and prospective donors|
|Revenue||Receive and record gifts to the University of Illinois|
|Planned Gifts||Receive, record and administer deferred gifts to the University of Illinois|
|Fund/Designation||Deposit and manage funds and transfer monies to the university, including endowed and non-endowed funds and endowment investment returns|
|Wealth and Ratings||Identify individuals with capacity to make major philanthropic commitments to the University of Illinois|
|Plans||Develop strategic and tactical plans to identify, qualify, cultivate, solicit, and steward donors and prospective donors|
|Interactions||Conduct inter-personal communications and visits with individual and organizational donors and prospective donors in order to qualify, cultivate, solicit, and steward donors and prospective donors|
|Opportunities||Plan, execute, and close solicitations for gifts to the University of Illinois|
|Constituent Account/Login Details||Enable donors to access their personal giving history and contact information via UIF Donor Portal|
|Personal Identification Numbers (SSN)||Process revenue transactions and prepare tax information on behalf of donors|
|Personal Financial Information (Credit Card, Bank Account)||Process revenue transactions|
In addition, we may share information as:
- permitted by University of Illinois Foundation and University of Illinois policies;
- consent is given by the individual;
- authorized by an approved Foundation, University of Illinois, or University of Illinois Alumni Association contract for service;
- necessary (and tailored) to inform family members and other designated contacts in cases where memorial or honorary funds have been established at or are directed to the Foundation; and
- permitted by law.
Information collected and stored is not sold, rented, marketed or allowed to be used in a manner inconsistent with the mission and goals of UIF, UIAA and the University of Illinois.
OUR COMMITMENT TO YOUR PRIVACY
The University of Illinois Foundation is committed to the ethical and legal collection and use of personal information in the pursuit of legitimate institutional goals. We support and further the individual’s fundamental right to privacy, and as part of this commitment have adopted a UIF Data Privacy Program. Among other standards and principles set forth in the UIF Data Privacy Program, Foundation employees are trained on issues of privacy and security. Vendors are required to have contracts with controls on data use and are prohibited from selling or repurposing constituent data.
OUR COMMITMENT TO SECURITY
The University of Illinois Foundation maintains physical, technical, and administrative controls and safeguards to protect against the unauthorized access, alteration, loss, or misuse of data under our control. These safeguards include restricted access to computer systems, firewalls, encryption, and secure authentication methods.
Pursuant to the UIF Privacy Program, all of our systems are designed with security in mind, and all of our staff are aware of and trained on privacy and security principles and best practices.
While we use reasonable efforts to protect your personal information from unauthorized access, use, or disclosure, we cannot guarantee the security of your personal information, as no method of transmission over the Internet or method of electronic storage is fully secure. In the event we are required by law to inform you of a breach to your personal information, we will notify you electronically, in writing, or by telephone, if legally permitted.
If donors choose to make an online gift, they will be directed to a UIF form and content is processed by our payment card acquirer.
For questions about online giving contact: OnlineGifts@uif.uillinois.edu.
Cookies are small pieces of data stored by a Web browser on a user’s computer. Cookies are often used to retain information about preferences and pages a user has visited. For example, when a user visits some sites on the Web, one might see a “Welcome Back” message. We may also use technologies such as our own cookies to provide you with personalized display advertising tailored to your interests. The first time one visited the site a cookie was probably stored on the user’s computer; when the user returns, the cookie is read again. One can refuse to accept cookies, one can disable cookies, and one can remove cookies from one’s hard drive.
The Foundation is committed to complying with the Children’s Online Privacy and Protection Act (COPPA). The Foundation does not knowingly collect information on children under 13 years of age without the consent of a parent or guardian. Users under the age of 13 and their parents and guardians are cautioned that the collection of personal information volunteered by children online or by e-mail will be treated the same as information given by an adult until the Foundation becomes aware that the user is under the age of 13.
DATA SUBJECTS EXPECTATIONS
The Foundation strives to provide a set of general expectations to those individuals within its Community whose personal data it processes. These expectations, listed below, may be dependent upon other aspects and constraints such as the basis for processing the personal data or the legal obligations of the Foundation. In addition, specific privacy regulations may afford different or specific rights to Community members, such as the GDPR Supplemental Policy covering individuals in the European Economic Area. While it is the intent of the Foundation to afford a set of general expectations to all members of its Community, it must be noted that these expectations are a guarantee of a process, not of an outcome.
General data subject expectations include:
- Access: Individuals can generally expect the Foundation will provide access to their personal data.
- Information: Individuals can generally expect the Foundation will explain how their personal data are being used.
- Rectification: Individuals can generally expect the Foundation will ensure their data are accurate, complete, and up-to-date.
- Withdraw consent: Individuals can generally expect the foundation will allow the withdraw of consent for specific processing activities that use consent as the basis for processing.
- Objection: Individuals can generally expect the ability to object to processing of their data for direct marketing, automated decision making, or profiling.
- Portability: Individuals can ask for copies of their data.
- Erasure (where applicable): Individuals can request that their data be deleted.